EDUNEXUS: COLLEGE FACILITY BOOKING PLATFORM

Abstract

The rapid digital transformation of educational institutions necessitates efficient resource man- agement systems that minimize administrative overhead and enhance transparency. Traditional manual methods of booking college facilities such as seminar halls, classrooms, laboratories, sports grounds, and auditoriums often result in double-booking, miscommunication, and inef-ficient utilization of resources. To address these challenges, this paper presents EDUNEXUS– a College Facility Booking System, a comprehensive web-based platform developed using Node.js, Express.js, MongoDB, and EJS templating. The system provides a centralized so- lution for scheduling and managing campus facilities, incorporating role-based access control for administrators and staff. Administrators can manage facilities, approve or reject booking requests, and generate analytical reports, while staff can request bookings, specify event de- tails, and receive real-time notifications. A calendar-based visualization reduces scheduling conflicts, and integrated search filters improve accessibility. Security measures such as input validation, session management, and encrypted authentication ensure data integrity and privacy. The system promotes digital transformation by reducing paperwork, eliminating human errors, and fostering transparent communication across departments. Furthermore, analytics-driven insights enable administrators to optimize resource utilization. Designed with scalability and adaptability in mind, EDUNEXUS can be extended with mobile application integration, QR- based check-ins, and AI-driven availability prediction. This work demonstrates how modern web technologies can simplify complex administrative processes, making campus management smarter, faster, and more efficient.